Let’s face it—when most people think about office copiers, they think of… well, copying. Maybe printing. Maybe scanning. But today’s devices are doing way more than just duplicating paper. In fact, modern multifunction copiers are packed with features that can seriously upgrade how your business works day-to-day.

Whether you're running a busy office, a small business, or a remote team with shared devices, these underrated copier features can save you time, boost productivity, and even improve security.

Here are 5 copier features you didn’t know you needed—but once you try them, you’ll never want to go back.

1. Follow-Me Printing (a.k.a. Pull Printing)

Ever sent a document to the printer… and then forgotten about it? Or worse—walked over and found your confidential report sitting in the tray for anyone to see?

Follow-Me Printing solves that. Instead of printing automatically, your job is held in a secure queue until you walk up and release it—using a PIN code, swipe card, or login.

Why it matters:

• Prevents sensitive documents from being left unattended
• Reduces accidental or duplicate prints
• Allows you to retrieve your job from any networked device

This is a game-changer for security-conscious offices.

2. Scan-to-Cloud or Folder with One-Touch Shortcuts

Scanning is often clunky—scan to email, download it, rename it, move it to the right folder... exhausting.

Modern copiers let you scan directly into cloud storage (like OneDrive, SharePoint, Dropbox) or a pre-configured network folder—with a single tap.

Even better, you can create custom buttons that send your scans exactly where they need to go, already named and sorted.

Why it matters:

• No more emailing files to yourself
• Less admin time moving and renaming documents
• Perfect for recurring tasks like invoice scanning, contracts, or patient forms
  
  

3. Optical Character Recognition (OCR)

Scanning a document is one thing—but what if you could search, copy, or edit the text from that scan?

That’s what OCR (Optical Character Recognition) does. It turns scanned documents into searchable, editable digital files.

So instead of flipping through pages or retyping content, you can just search by keyword and get what you need—instantly.

Why it matters:

• Instantly searchable digital archives
• No more manual re-entry of data
• Great for contracts, reports, receipts, and more
  
  

4. Automatic Stapling, Hole Punching & Booklet Finishing

Still manually stapling reports together? Stop.

Many modern copiers include finishing tools that can automatically:

• Staple multi-page docs
• Hole-punch for binders
• Even fold and saddle-stitch booklets
  
  

It’s like having a mini print shop built into your office.

Why it matters:

• Saves time on large print jobs
• Professional-looking documents with zero effort
• Perfect for presentations, proposals, and event materials
  
  

5. Usage Tracking & Print Rules

Think print management is only for big corporations? Think again. Many copiers now come with built-in tracking and rules that help you see who is printing what, and set limits or default behaviors.

For example:

• Set default black-and-white printing to save costs
• Restrict color printing to certain departments
• Get monthly reports on usage by user/team
  
  

Why it matters:

• Reduces unnecessary printing
• Helps cut down on supply costs
• Adds transparency and accountability
  
  

The Copier Has Evolved—Have You?

Today’s office copiers aren’t just machines—they’re workflow enhancers, cost-cutters, and digital document powerhouses. Features like OCR, cloud integration, and follow-me printing are no longer “nice-to-have”—they’re essential tools for a modern business.

At oeDigital, we help businesses across regional Victoria and the Riverland area get the most out of their copier investments with smart, scalable solutions from Konica Minolta and Kyocera.

Want to see what your copier is really capable of?

Contact our team today to explore how we can optimise your print environment and unlock hidden efficiency. https://oe.com.au/contact-us